Sleep studies and therapy prior authorization and utilization management program

FCHP partners with Sleep Management Solutions (SMS) to provide sleep diagnostic and therapy management services for selected FCHP product lines as listed below.  This partnership with SMS is designed to improve the overall quality of sleep services and ensure appropriate use of such services. 

FCHP products

All FCHP products are included in the program for sleep studies and therapy except: The Employee Advantage, Fallon Companion Care, Fallon Senior PlanTM Medicare Supplement, Harrington Advantage, MassHealth, NaviCare® and Summit ElderCare®.

Evaluation of requests

Using evidence-based and industry-accepted guidelines, SMS will review your request for a sleep study and make recommendations for those studies that can be performed in the member’s home.

If the member is not appropriate for a home sleep study, the member will be directed to an SMS-contracted sleep facility, as SMS will be administering our sleep diagnostic and therapy networks.

The sleep program provided by SMS was developed to ensure all requests meet quality standards. You can review FCHP’s medical necessity criteria at www.sleepmanagementsolutions.com.

Prior authorization

The following services require prior authorization:

  • Sleep diagnostics 95805, 95806, 95810, 95811, 95872, 95873, G0399, and G0398
  • Sleep therapy E0470, E0471, E0561, E0562, E0601
  • Related supplies A4604, A7027, A7028, A7029, A7030, A7030, A7031, A7032, A7033, A7034, A7035, A7036, A7037, A7038, A7039, A7044, A7045, A7046

FCHP requires that the ordering physician request authorization from SMS prior to an FCHP member receiving sleep study services that include diagnostics (attended and HST), sleep therapy or sleep therapy supplies. For a complete list of authorization codes, please see the FCHP Provider Manual.

Getting prior authorization from SMS

There are three ways to obtain prior authorization from SMS:

  1. Online at www.sleepmanagementsolutions.com
  2. By phone at 1-866-827-2469
  3. By fax at 1-866-536-3618

The ordering provider is responsible for obtaining the required authorization number prior to performing any requested sleep service. Upon review of the sleep services request—and after all required clinical documentation has been received—SMS will make medical necessity and site-of-service determinations within two business days for standard requests and three hours for urgent requests.

Failure to notify SMS in advance of delivering a sleep study will result in administrative service and claims payment denials.

Receiving authorization or denial

Approvals will contain an SMS authorization number and a CPT code specific to the requested procedure. Please note that the SMS authorization number must be submitted with the claim in order to be paid by SMS as the delegated network manager to include claims delegation. Claims for services that require prior authorization that are lacking an authorization number will be denied.

Claims payment process

  1. Prior authorization number must be included on the claim.
  2. The CPT codes billed must match the authorized CPT codes.
  3. Claims should be submitted electronically. For more information, see the Carecentrix Provider Manual which can be found at www.carecentrixportal.com.
  4. Claim status can be checked at www.carecentrixportal.com.

NOTE: Accurate claims payment requires matching of the billed CPT codes to the authorized CPT codes.

For more information about the Sleep Management Program

To download a tutorial about the program, go to www.sleepmanagementsolutions.com, and click on the FCHP Provider Module.

If you have any questions, please contact the FCHP Provider Relations Department at 1-866-275-3247, option 4, Monday through Friday from 8:30 a.m. to 5:00 p.m.

Updated January 4, 2013